Editing Your Library's Location (Building) Information

Access the 'Edit Location' Form

Only logged-in L2 users affiliated with an Agency and assigned the Admin role can access the Edit Location form(s) for their library.

Navigate to your library's Location page. (For help, see Agency and Location (Building) Pages)
Click the Edit tab toward the upper left to edit the building information.
The page content will be locked during editing. Remember to click Save or Unlock when navigating away from the page whether or not changes are made.
Complete the fields below and save. Locked fields are noted. Submit changes for locked fields or requests to add or remove a building to help@librarylearning.org.

Complete 'Edit Location' Form

Required fields are marked with asterisks.*

General Location Information

Field Name	Field Description	Editable	Update	Library Type
Location Name*	Library Location (i.e., School Library Name, Public Library Branch Name)	No	Once/As Needed	All
Agency Name*	Name of the umbrella agency (i.e., School District, Public Library District)	No	Once/As Needed	All
Building Name	Name of Library Location’s building, if different than Agency name (i.e., School Library Name)	Yes	Once/As Needed	All
Alternative Name	Another name by which the building is known	Yes	Once/As Needed	All
Abbreviation	Abbreviated building name	Yes	Once/As Needed	All
Branch Location	Check the box if this location is not your agency’s main building.	Yes	Once/As Needed	All

Primary Image

Upload one photo of the library (.png or .jpg). It will be cropped into a circle on the location's profile page.

Add Alt-Text: Describe the building and insert a period at the end of the description to facilitate ease of use for screen readers. Alternative text is required.

Example Alt-Text: Picture of Joliet Public Library.

A screenshot of the Joliet Public Library page header with a circle-cropped image of the Joliet Public Library. — Example of how a Location Page header is displayed with a Primary Image uploaded.

Library Sub-Classifications

Field Name	Field Description	Editable	Update	Library Type
Library Sub-Type	Select the applicable option from the dropdown menu.	Yes	Once/As Needed	All
Education Level	Select the applicable option from the dropdown menu.	Yes	Once/As Needed	Academic, School

School Libraries Only

School Libraries Only fields are view-only. Please submit a help desk ticket to help@librarylearning.org if any information is incorrect. To view this information, use the dropdown arrow on the School Libraries Only bar to expand the section.

Field Name	Field Description	Editable	Update	Library Type
NCES Branch	National Center Education Statistics ID	No	Once/As Needed	School
RCDTS Code	Region County District Type Schools Code	No	Once/As Needed	School

Contact

Follow the Illinois State Library Data Entry Guidelines for names and addresses.

Physical Address*

Field Name	Field Description	Editable	Update	Library Type
Physical Address*	Enter the location's physical address. Follow the Illinois State Library Data Entry Guidelines for names and addresses.	Yes	Once/As Needed	All
Street Address, City, State*	Remove any references to P.O. Box addresses. Spell out abbreviations (i.e., North, West, Avenue, Street, Illinois).	Yes	Once/As Needed	All
Zip Code*	Include nine-digit Zip Code (ZIP+4). Look up your library's full Zip Code via USPS.	Yes	Once/As Needed	All
County*	Start typing the name of the county to select it.	Yes	Once/As Needed	All
Geo-Coordinates	If you are on-site and your connection allows, click Find My Location to auto-populate the Geo-Coordinates	Yes	Once/As Needed	All

Mailing Address

Field Name	Field Description	Editable	Update	Library Type
Mailing Address	Enter mailing address if different than location’s physical address. To access Mailing Address fields, change the Country dropdown to United States.	Yes	Once/As Needed	All
Street Address, City, State	Spell out abbreviations (i.e., North, West, Avenue, Street, Illinois).	Yes	Once/As Needed	All
Zip Code	Include nine-digit Zip Code (ZIP+4). Look up your library's full Zip Code via USPS.	Yes	Once/As Needed	All

Phone and Website Information*

Field Name	Field Description	Editable	Update	Library Type
Phone*	Location’s main phone number	Yes	Once/As Needed	All
Fax	Fax number	Yes	Once/As Needed	All
Email	General contact email address for the location	Yes	Once/As Needed	All
Website URL (and Link Text)	In the Website URL field, add an external URL to your library's website. In the Link Text field, enter the text you'd like the URL to display.	Yes	Once/As Needed	All
Department Phone Numbers	Click Add Department Phone Numbers to add a departmental phone directory to your location's page. Enter the Department Name and Phone Number. Do not include phone numbers that belong to specific individuals.	Yes	Once/As Needed	All

Social Media Information

To add social media information to your location's page, select the Social Network you would like to include. In the Profile Link field, include the part of the URL to your social media profile that comes after the social media website's domain (e.g., after http://www.website.com/).

For example, for the URL "https://www.instagram.com/railslibraries", just include "railslibraries". Instead of "https://www.linkedin.com/company/joliet-public-library/", just include "company/joliet-public-library/".

The display order of the social media icons on your location page can be changed by editing the numbers in the dropdown on the right side of each social network's field. The display order begins with zero.

Example of how to fill in the Social Network information on the Location Page editor.

Hours

Field Name	Field Description	Editable	Update	Library Type
Hours	Use the dropdown menus to enter the hours the library is open each day.	Yes	Once/As Needed	All

For libraries that have split hours in a day, add an additional set of hours for that day using Add Time Slot.
Use the Comments field to add notes about specific days or timeslots.
If hours are the same on multiple days, use Copy Previous Day to fill in the next day.

Field Name	Field Description	Editable	Update	Library Type
Hours Notes	Add any notes about library hours in the Hours Notes message box.	Yes	Once/As Needed	All
Add Special Hours	Click Add Special Hours to enter special hours (e.g., summer or academic break hours).	Yes	Once/As Needed	All
Location Closed	Click Location Closed to add a date range during which the library location will be closed.	Yes	Once/As Needed	All
Closed for Renovations	se the Checkbox to indicate the location is currently Closed for Renovations.	Yes	Once/As Needed	All

Catalog and E-Content

Adding a library's catalog and e-content information is required. Use the dropdown arrow on the Catalog and E-Content bar to expand the section. If you have any questions about any of the information below, reach out to your regional library system or catalog consortium, or submit an L2 helpdesk ticket to help@librarylearning.org.

Field Name	Field Description	Editable	Update	Library Type
Digital Archives	Enter the URL for your library's digital archives. This must be an external URL such as http://example.com. In the Link Text field, enter the text you wish the Digital Archives link to display.	Yes	Once/As Needed	All
E-Content Consortia	In the URL field, start typing the title of the e-content provider and select it from the list that appears. to select it. In the Link Text field, enter the text you wish the E-Content Consortia link to display.	Yes	Once/As Needed	All
Online Catalog*	Enter the URL for your library's online catalog. This must be an external URL such as http://example.com. In the Link Text field, enter the text you wish the Online Catalog link to display.	Yes	Once/As Needed	All
Catalog/ILS Type	Select the option that describes your library's automation status and consortium involvement.	Yes	Once/As Needed	All
Catalog Consortium	If applicable, begin to type the name of your library's catalog consortium and select it from the list that appears.	Yes	Once/As Needed	All consortium members
Consortium ID Code	Enter the identifier for this location in the consortium’s integrated library system.	Yes	Once/As Needed	All consortium members
Item Barcode Prefix	Enter your library's item barcode prefix (the first three to six characters on the item barcode, common to all materials at the library).	Yes	Once/As Needed	All
ILS Vendor	If applicable, enter the name of your library's integrated library system vendor.	Yes	Once/As Needed	All
ILS	If applicable, enter the name of your library's integrated library system software.	Yes	Once/As Needed	All
OPAC	If applicable, enter the name of your library's online public access catalog software.	Yes	Once/As Needed	All

Resource Sharing*

Library Administrators are required to update their library's update resource sharing information annually. See instructions on Updating Your Library's Resource Sharing Information.

Interlibrary Delivery

Interlibrary Delivery fields are view-only. Please submit a help desk ticket to help@librarylearning.org if any information is incorrect. To view this information, use the dropdown arrow on the Interlibrary Delivery bar to expand the section.

Field Name	Field Description	Editable	Update	Library Type
Delivery Type	The type of delivery your library receives.	No	Once/As Needed	All
ILDS Stop	The ILDS code associated with your library location.	No	Once/As Needed	All
Delivery Hub	The regional library system delivery hub that services your library's location.	No	Once/As Needed	All
Delivery Code	The library location's specific delivery code.	No	Once/As Needed	All
cdp stop	Only used if Delivery Type is "Indirect delivery - community partnership." This will list the location that received delivery on behalf of your library.	No	Once/As Needed	All
Delivery Route Schedule	If your location receives scheduled delivery, this section will list the regional library system's delivery route and the days of the week the route is valid. Your library may be serviced by more than one delivery route.	No	Once/As Needed	All

L2 Administration Only

L2 Administration Only fields are view-only. Please submit a help desk ticket to help@librarylearning.org if any information is incorrect. To view this information, use the dropdown arrow on the L2 Administration Only bar to expand the section.

Field Name	Field Description	Editable	Update	Library Type
Branch Number	The location's Branch Number assigned by your regional library system.	No	Once/As Needed	All
Does Not Have Staffed Library	A checkbox indicating whether your location has a staffed library. (This is checked for a school building in a member school district if building does not have a staffed library. Such buildings are considered to be "non-member" but may be included in the district's participation in group purchases and other programs.)	No	Once/As Needed	All

Preview, Save, or Unlock

Preview your changes, save, or exit the form with the buttons at the bottom of the page.

Note or Preview Changes (Optional)

Feel free to note revisions in the Revision Log Message box (if applicable).
If you wish to preview your changes, click Preview.
To return to the content editor from Preview, click the "Back to content editing" link in the upper left corner of the page. Do NOT use your browser's back button, or your changes will be lost.

Save or Unlock (Required)

Click Save to save your changes.
Click Unlock if you have not made any changes.
If you choose to navigate away from the page without saving, the page remains in a locked state. If you haven’t made any changes, you still must click the Unlock button to remove the lock.

Contact Us/L2 Help

If you encounter other errors or issues, or have any questions, contact the L2 Help Desk, help@librarylearning.org.